Fall Festival Planning Checklist
Fall Festival Planning Checklist
General Items
- Create a timeline for planning tasks
- Develop a contact list for vendors and volunteers
Initial Planning
- Set a date for the festival
- Determine the festival location
- Establish a budget
- Create a planning committee
- Define festival theme and goals
Permits and Regulations
- Research necessary permits for event
- Apply for permits well in advance
- Check local health and safety regulations
- Ensure insurance coverage is in place
Vendors and Activities
- Identify potential vendors (food, crafts, etc.)
- Reach out to vendors for availability
- Plan activities and entertainment (music, games, etc.)
- Schedule performers and activities
Promotion and Marketing
- Design promotional materials (flyers, banners, etc.)
- Create a social media marketing plan
- Contact local media for coverage
- Distribute flyers in the community
Logistics and Setup
- Plan layout of booths and activity areas
- Arrange for tables, chairs, and tents
- Organize power and water supply needs
- Develop a setup and teardown timeline
On the Day of the Festival
- Confirm vendor attendance and setup
- Set up signage and decorations
- Ensure all equipment is functioning
- Designate volunteers for various tasks
Post-Festival Follow-Up
- Conduct a debrief with planning committee
- Collect feedback from attendees and vendors
- Review budget and expenses
- Start planning for next year’s festival
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