Executive Assistant Travel Checklist
Executive Assistant Travel Checklist
General Items
- Maintain a travel folder with all relevant documents
- Check for any travel advisories or alerts for the destination
Pre-Travel Arrangements
- Book flights and confirm itinerary
- Reserve accommodations and check amenities
- Arrange transportation (car rentals, airport transfers)
- Create a travel itinerary with meetings and contacts
- Check visa requirements and apply if necessary
- Prepare a packing list based on destination's climate
- Ensure travel insurance is in place
- Notify relevant parties of travel dates and contact information
- Set up out-of-office notifications for email and phone
- Prepare travel expense report template
Packing Essentials
- Business attire (suits, dresses, shoes)
- Casual clothing for downtime
- Travel documents (passport, ID, tickets)
- Laptop, charger, and necessary accessories
- Mobile phone and charger
- Office supplies (notebooks, pens, business cards)
- Personal items (toiletries, medications)
During Travel
- Confirm check-in times for flights and accommodations
- Keep copies of important documents accessible
- Stay updated on travel itinerary and changes
- Communicate regularly with the executive regarding schedule
- Manage expenses and keep receipts organized
Post-Travel Follow-Up
- Submit travel expense report
- Debrief with executive about the trip
- Organize notes and materials from meetings
- Send thank-you emails to contacts met during travel
- Update calendars and schedules based on outcomes
Generated from Panda Checklist
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