Event Planning Site Visit Checklist
Event Planning Site Visit Checklist
General Items
- Consider catering options available at the venue
- Review cancellation and payment policies
- Check for local accommodation options for out-of-town guests
- Assess security and emergency procedures
Pre-Visit Preparation
- Research venue options
- Gather event details (date, time, guest count)
- Prepare a list of questions to ask venue staff
- Schedule the visit with venue manager
- Confirm transportation arrangements to venue
Site Visit Checklist
- Arrive on time
- Take note of parking arrangements
- Assess venue accessibility (entrances, pathways)
- Evaluate space layout and capacity
- Check available amenities (restrooms, Wi-Fi, audio-visual equipment)
- Inspect lighting and electrical outlets
- Look for potential setup areas (staging, dining, registration)
Post-Visit Evaluation
- Review notes and photographs taken during the visit
- Discuss findings with planning team
- Compare with other venue options
- Follow up with venue manager for additional information
- Make a final decision on venue selection
Generated from Panda Checklist
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