2024 Dual Downtown Checklist
2024 Dual Downtown Checklist
General Items
- Establish a communication plan for the team
- Create a timeline with deadlines for each task
Pre-Event Preparation
- Define goals for the event
- Create a budget estimate
- Select date and time for the event
- Book venues for both downtown locations
- Obtain necessary permits and licenses
- Coordinate with local authorities and businesses
- Develop event branding and marketing materials
- Create a detailed event agenda
- Arrange for audio-visual equipment
- Hire security and staff for the event
Logistics Planning
- Arrange transportation options for attendees
- Set up registration and check-in process
- Organize catering services for food and beverages
- Plan for waste management and recycling
- Ensure accessibility options are available
- Set up signage and wayfinding materials
- Confirm Wi-Fi availability and technical support
- Develop contingency plans for weather or emergencies
Marketing and Promotion
- Create a marketing strategy for the event
- Utilize social media platforms for promotion
- Distribute press releases and media kits
- Engage local influencers or community leaders
- Set up a dedicated event website or landing page
- Design and print flyers and posters for local distribution
- Email marketing campaign to potential attendees
Event Day Coordination
- Set up registration booths early
- Ensure all equipment is functioning properly
- Confirm staff assignments and roles
- Conduct a final walkthrough of both venues
- Coordinate with vendors for timely setup
- Manage attendee flow and engagement activities
- Monitor social media for real-time updates
Post-Event Follow-Up
- Conduct a debrief meeting with the team
- Collect feedback from attendees and staff
- Analyze success based on initial goals
- Send thank you notes to partners and sponsors
- Document lessons learned for future events
- Prepare financial report of the event
Generated from Panda Checklist
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